Executive Assistant To HoD

Key Responsibilities:

Administrative Support:

• Manage the HoD's calendar, schedule meetings, and coordinate departmental appointments.
• Organize travel plans, itineraries, and logistics for the HoD.
• Draft, proofread, and manage internal and external correspondence, reports, and presentations.

Department Coordination:

• Act as a liaison between the HoD and internal/external stakeholders including faculty, staff, and vendors.
• Support coordination of departmental meetings, workshops, and special projects.
• Assist in preparing reports, departmental reviews, and follow-ups on action items.

Information & Document Management:

• Maintain accurate records of departmental activities, project progress, and communications.
• Ensure timely collection and submission of data, reports, and materials required by the HoD.
• Track deadlines and coordinate across teams to ensure deliverables are met.

Operational Assistance:

• Help manage department budgets, procurement requests, and office supplies (if applicable).
• Support event planning, training sessions, and departmental initiatives.
• Handle confidential information with utmost professionalism.

Qualifications & Experience:

• Bachelor's degree in Business Administration, Management, Communications, or related field.
• 3–6 years of relevant experience as an Executive Assistant, preferably in a corporate or academic setting.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook); knowledge of Google Workspace is a plus.
• Familiarity with scheduling tools, document management systems, or ERP platforms is advantageous.

Key Skills:

• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Professional demeanor and discretion in handling sensitive matters.
• Attention to detail and proactive problem-solving approach.
• Ability to work independently and coordinate with multiple stakeholders.