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EvolveBPM, LLC

Executive Assistant to Chief Executive Officer

Early Applicant
  • 5 months ago
  • Be among the first 50 applicants

Job Description

Job Description:

The CEO's Assistant plays a critical role in supporting the Chief Executive Officer in managing their daily activities and ensuring smooth operations within the organization. This position requires a high level of organizational skills, discretion, and professionalism, as the Assistant serves as a primary point of contact for internal and external stakeholders. The following are the key responsibilities and qualifications associated with the role:

Responsibilities:

  1. Calendar Management:
  • Coordinate and manage the CEO's schedule, including meetings, appointments, and travel arrangements.
  • Prioritize and schedule appointments based on the CEO's objectives and commitments.
  • Anticipate potential scheduling conflicts and proactively resolve them.
  1. Communication:
  • Serve as a primary point of contact for the CEO, screening and prioritizing incoming calls, emails, and correspondence.
  • Draft and prepare correspondence, reports, presentations, and other documents on behalf of the CEO.
  • Maintain confidentiality and handle sensitive information with discretion.
  1. Meeting Support:
  • Prepare agendas, materials, and presentations for meetings attended by the CEO.
  • Take accurate meeting minutes and follow up on action items as needed.
  • Coordinate logistics for meetings, including room bookings and catering arrangements.
  1. Administrative Support:
  • Provide general administrative support to the CEO, including managing expenses, processing invoices, and maintaining records.
  • Conduct research and compile data as requested by the CEO.
  • Handle ad-hoc tasks and special projects as assigned.
  1. Relationship Management:
  • Build and maintain positive relationships with internal and external stakeholders, including board members, executives, clients, and partners.
  • Liaise with other departments to facilitate communication and collaboration on behalf of the CEO.

Qualifications:

  • 7-12 years of experience in the field.
  • Bachelor's degree in Business Administration, Communications, or related field preferred.
  • Proven experience as an executive assistant or similar role, supporting C-level executives.
  • Excellent organizational and time management skills, with the ability to multitask and prioritize tasks effectively.
  • Strong written and verbal communication skills, with attention to detail.
  • Proficiency in office productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with calendar management software.
  • Discretion and integrity in handling confidential information.
  • Flexibility and adaptability to changing priorities and deadlines.
  • Professional demeanor and ability to represent the CEO and the organization professionally.
  • Strong problem-solving skills and the ability to anticipate needs and proactively address them.

More Info

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Date Posted: 20/06/2024

Job ID: 82379323

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