Job Title: Executive Assistant to CEO
Location: Andheri, Mumbai
Reports To: Chief Executive Officer (CEO)
Job Summary:
We are seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive support to our CEO. The ideal candidate will manage scheduling, communications, meetings, travel, and special projects, ensuring the CEO's time and priorities are effectively managed. This role requires exceptional multitasking abilities, strong communication skills, and the utmost discretion.
Key Responsibilities:
- Schedule & Calendar Management: Coordinate and manage the CEO's professional and personal calendar, appointments, and meetings, including complex travel itineraries.
- Communication Handling: Manage all incoming and outgoing communications, including phone calls, emails, letters, and memos, ensuring timely and appropriate responses.
- Meeting Coordination: Organize meetings by preparing agendas, taking minutes, tracking action items, and ensuring timely follow-ups.
- Document & Report Preparation: Draft, format, and organize documents, reports, presentations, and other correspondence for internal and external use.
- Travel & Logistics: Plan and coordinate all aspects of travel, including booking flights, hotels, ground transport, and managing itineraries.
- Filing & Record-Keeping: Maintain organized and secure filing systems for both physical and electronic documents.
- Liaison & Stakeholder Management: Act as a communication bridge between the CEO and internal/external stakeholders, including clients and business partners.
- Special Projects: Support and coordinate special projects and initiatives as assigned by the CEO.
Key Skills & Qualifications:
- Experience: Minimum of 4 5 years of experience in a similar role, preferably supporting C- level executives.
- Organizational Skills: Excellent ability to prioritize, multitask, and manage multiple responsibilities in a fast-paced environment.
- Professionalism & Discretion: Demonstrated ability to handle confidential information with integrity and professionalism.
- Communication Skills: Strong verbal and written communication skills, with a high level of attention to detail.
- Technical Proficiency: Skilled in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
Preferred Qualifications:
- Bachelor's / Master's degree in Business Administration or a related field.
- Experience working in a fast-paced corporate environment.
