Role
Ensure the CEO's office runs with zero friction, decisions move fast, and external relationships are advanced proactively.
What you'll lead
- Communication hub: draft, route, and track internal and external communication; close loops on behalf of the CEO; escalate only the exceptions.
- Meeting management: schedule, set agendas, capture minutes, assign owners and due dates, and follow through to closure.
- Daily execution: handle routine correspondence, document prep, and approvals queue; maintain an organized digital filing system.
- Schedule and travel: manage domestic and international travel, visas, hotels, cars; produce concise travel briefs and cost summaries.
- Market and company research: prepare concise briefs on prospects, partners, competitors, and RFPs; include sources, key risks, and a recommendation.
- Meeting prep packs: create one-page dossiers on attendees and organizations; include recent news, decision authority, and likely objections.
- Actionable summaries: translate long documents into decision notes with next steps and owners.
Partner and stakeholder engagement:
- Outreach: initiate communication with partners, investors, and strategic accounts on behalf of the company; secure meetings and keep pipelines moving.
- Relationship management: maintain a clean CRM trail; log touchpoints, commitments, and renewal/next-step dates.
- Follow-through: send recap notes within 24 hours; chase agreed actions; surface blockers early.
Required skills and experience:
- 47 years supporting CXO/Founder or similar high-tempo role.
- Ruthless prioritization, written clarity, and calendar discipline.
- Strong research ability; turns ambiguity into crisp briefs.
- Professional communication; can write on behalf of the CEO.
- Tools: calendar and email power-user, docs/spreadsheets, CRM, and a task tracker.
- Discretion and judgment; handles confidential material without fail.
Nice to have:
- Experience with partner/channel programs, RFP coordination, or investor relations.
- Familiarity with U.S. time zones and global travel logistics.
Work style: Bias for action, closing loops, and written updates.
Confidentiality: This role handles sensitive information; strict confidentiality is mandatory.
