Executive Assistant | Personal Secretary - CEO

Position: Executive Assistant to the Chief Executive Officer (CEO)

Location: Hybrid

Shift Time: 11Am to 8Pm

Employment Type: Full-time

About the Role

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our CEO. This role requires exceptional communication skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. You will act as the CEO's right hand, ensuring seamless coordination, strategic support, and operational efficiency.

Key Responsibilities

• Provide high-level administrative support to the CEO, including calendar management, travel coordination, and meeting preparation.
• Serve as the primary point of contact between the CEO and internal/external stakeholders.
• Draft, review, and manage correspondence, presentations, and reports on behalf of the CEO
• Coordinate board meetings, leadership off-sites, and strategic reviews
• Support the CEO in monitoring company priorities, key projects, and deadlines
• Conduct research, compile data, and prepare briefing materials for decision making.
• Handle confidential information with the highest level of integrity and discretion.
• Anticipate the CEO's needs and proactively manage tasks to ensure smooth daily operations.

Qualifications

Bachelor's degree in Business Administration, Management, or related field.

4+ years of experience as an Executive Assistant, preferably supporting C-level executives.

Excellent organizational, time management, and multitasking skills.

Strong communication and interpersonal skills.

Advanced proficiency in MS Office / Google Workspace.

Ability to work under pressure and maintain confidentiality.