Summary
Job Posting Title
Executive Assistant
Job Description Summary
The Executive Assistant will provide high-quality executive administrative support to the Head of Business Solutions International. This role involves managing, planning, coordinating, and communicating administrative and organizational assignments with a high business impact. The Executive Assistant will act as an active business partner, ensuring productivity through routine administrative activities as well as non-routine activities and special projects.
About The Role
Key Responsibilities
- Manage complex calendars, schedule meetings, and coordinate logistics across global time zones
- Prepare high-quality presentations, reports, and correspondence for internal and external stakeholders
- Handle confidential information with discretion and maintain professional integrity at all times
- Organize travel arrangements, including visas, accommodations, and detailed itineraries
- Support expense reporting, invoice processing, and budget tracking activities
- Act as a liaison between executives and internal/external partners
- Coordinate team events, offsites, and leadership meetings end-to-end
- Monitor and prioritize incoming communications, ensuring timely responses
- Maintain organized filing systems and ensure document accuracy and accessibility
- Proactively identify opportunities to improve administrative processes and team efficiency
Essential Requirements
- Proven experience as an executive assistant or in a similar administrative support role
- Strong organizational and time-management skills with the ability to multitask effectively
- Excellent verbal and written communication skills in English
- Proficiency in Microsoft Office Suite and virtual collaboration tools
- Ability to handle confidential information with discretion and professionalism
- Demonstrated initiative and problem-solving capabilities
- Experience coordinating travel, meetings, and events across multiple time zones
- High attention to detail and commitment to delivering quality work
Desirable Requirements
- Experience supporting senior leadership in a global or matrixed organization
- Familiarity with project coordination or basic knowledge of business operations
Why Novartis: Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients lives. Ready to create a brighter future together https://www.novartis.com/about/strategy/people-and-culture
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Benefits and Rewards: Read our handbook to learn about all the ways we'll help you thrive personally and professionally: https://www.novartis.com/careers/benefits-rewards
