About Us
We are a small but growing beauty distribution firm seeking a versatile team member who can handle a variety of administrative and operational tasks. This hands-on role offers an exceptional opportunity to learn our distribution business from the inside while contributing directly to our daily operations.
Role Overview
As an Executive Assistant / Business Operations Executive, you'll play a crucial role in our compact team, handling essential administrative work while directly supporting our retail distribution operations. This role is perfect for someone who is practical, detail-oriented, and eager to grow with a small business where every contribution has significant impact.
Key Responsibilities
- Coordinate with retail clients on orders, inquiries, and relationship management
- Process purchase orders, sales orders, and track order fulfillment
- Manage task assignments and follow-ups across the team
- Handle basic accounting tasks including invoicing and payment tracking
- Assist with inventory records and stock level monitoring
- Support vendor relations and procurement processes
- Prepare business documents, reports, and presentations as needed
- Coordinate logistics and shipping arrangements with carriers
- Assist with trade show and client meeting preparations
- Handle general office management including supplies and equipment
- Support marketing efforts including maintaining product information
Skills & Qualifications
- Undergraduate required; further education beneficial but not required
- Previous experience in retail, distribution, or small business environment helpful
- Proficiency with MS Office and basic business software
- Strong organizational abilities and exceptional attention to detail
- Practical problem-solving mindset
- Willingness to handle any task regardless of perceived status
- Ability to work independently with minimal supervision
- Excellent interpersonal skills for client and vendor interactions
Growth Opportunity
For candidates who demonstrate capability, reliability, and business acumen, we offer a clear path to advance within our growing company. Successful team members may have the opportunity to:
- Develop expertise in distribution operations and supply chain management
- Take on increasing responsibility in client relationship management
- Grow into managing key vendor relationships and procurement
- Expand role into broader business operations with potential supervisory responsibilities
How to Apply
To apply for this position, please send the following to [Confidential Information]:
- Your current resume/CV
- A brief application note explaining why you're interested in this role and how your experience relates to our needs
- Your salary expectations
We're looking for someone who thrives in a small business setting where initiative and practical execution are valued. If you're detail-oriented and looking for a position where you can make a direct impact while learning the distribution business from the ground up, we'd like to meet you.
