Assistant Manager, Administration & Facilities

Thales is a global technology leader trusted by governments, institutions, and enterprises to tackle their most demanding challenges. From quantum applications and artificial intelligence to cybersecurity and 6G innovation, our solutions empower critical decisions rooted in human intelligence. Operating at the forefront of aerospace and space, cybersecurity and digital identity, we're driven by a mission to build a future we can all trust.

Present in India since 1953, Thales is headquartered in Noida and has other operational offices and sites spread across Delhi, Gurugram, Bengaluru and Mumbai, among others. Over 2200 employees are working with Thales and its joint ventures in India. Since the beginning, Thales has been playing an essential role in India's growth story by sharing its technologies and expertise in Defence, Aerospace and Cyber & Digital sectors. Thales has two engineering competence centres in India - one in Noida focused on Cyber & Digital business, while the one in Bengaluru focuses on hardware, software and systems engineering capabilities for both the civil and defence sectors, serving global needs. The Group has also established an MRO (Maintenance, Repair & Overhaul) facility in Gurugram to provide comprehensive avionics maintenance and repair services to Indian airlines and support the growth of the local aviation industry.

• Minimum 12-14 years of experience in core site administration and facilities management.
• Proven experience managing multi-tenanted commercial buildings and coordinating with landlords, property management, and maintenance teams.
• Oversee end-to-end office facilities management, including administration operations, vendor management, annual/rate contracts, and office maintenance.
• Manage soft services such as housekeeping, physical security, site security with understanding of CCTV systems, access control systems, and workplace upkeep.
• Understanding of Building infrastructure & back up source to provide non stop service to the site in regards of Electrical, Water, power redundancy, Building Genset failures, electrical panel failures, Earthing etc.
• Manage critical infrastructure systems such as UPS, VRV, PAC, Fire Alarm & Suppression Systems, and WLD systems.
• Coordinate with Multi-Skilled Technicians (MSTs) and support teams to ensure 24x7 operational readiness for critical Electrical, HVAC, and IT infrastructure.
• Establish and maintain strong vendor relationships covering property management, security systems, plant services, maintenance services, office furniture, and related facility operations.
• Manage employee transportation and parking facilities.
  • Manage end‑to‑end employee transportation operations, including vendor coordination, routing, rostering, and service quality
  • Ensure safe, timely, and compliant transport services across shifts, including night operations
  • Monitor transport utilization, cost optimization, audits, and SLA adherence
  • Handle parking allocation and re‑allocation, including communication during construction or operational changes
  • Coordinate with building to ensure parking discipline, and safety compliance.
  • Drive continuous improvement through audits, feedback, and corrective actions
• Implement technology-driven solutions to improve site efficiencies, monitor KPIs, and ensure continuous improvement in facility operations.
• Drive innovation, operational transformation, process improvements, and efficiency initiatives across administration and facilities functions.
• Ensure employee safety and workplace security by effectively handling incidents, accidents, complaints, and medical emergencies.
• Ensure adherence to all statutory, safety, and organizational compliance requirements.
• Identify, propose, and implement cost optimization and savings initiatives at the site level.
• Collaborate with internal stakeholders and leadership teams to ensure seamless facilities operations and service delivery.
• Be flexible to work in shifts and provide support during emergencies or business-critical situations.
• Strong stakeholder and people management skills.
• Excellent problem-solving, analytical, and organizational abilities with a strong attention to detail.
• Exemplary behavior in regards with Business Ethics and patience levels.
• Strong team player with the ability to collaborate effectively across all organizational levels.
• Excellent interpersonal, verbal, and written communication skills.
• Ability to manage multiple priorities/
• Proficiency in Microsoft Office, Outlook

At Thales, we're committed to fostering a workplace where respect, trust, collaboration, and passion drive everything we do. Here, you'll feel empowered to bring your best self, thrive in a supportive culture, and love the work you do. Join us, and be part of a team reimagining technology to create solutions that truly make a difference - for a safer, greener, and more inclusive world.