Why We Work at Dun & Bradstreet
Dun & Bradstreet unlocks the power of data through analytics, creating a better tomorrow. Each day, we are finding new ways to strengthen our award-winning culture and accelerate creativity, innovation and growth. Our 6,000+ global team members are passionate about what we do. We are dedicated to helping clients turn uncertainty into confidence, risk into opportunity and potential into prosperity. Bold and diverse thinkers are always welcome. Come join us!
Designation: Assistant Manager - Administration
.Manage the upkeep of equipment and supplies to meet health and safety standards.
.Inspect Office structure to determine the need for repairs or renovations
.Review utilities consumption and strive to minimize costs
.Supervise all staff facilities (Custodians, technicians, housekeeping, security) and external contractors.
.Control activities like parking space allocation, waste disposal, building security etc.
.Allocate office space according to need.
.Perform analysis and forecasting.
.Maintaining an inventory of all infrastructure assets for the office facility (non-IT)
.Ensuring the asset-inventory is updated regularly and overseeing procurement requests for the same
.Managing the use of assets to ensure optimum materials inventory management
.Managing workstation and office space assignments for all associates
.Ensuring that workspaces are being used aptly and sufficient space is allocated as per needs of various functions
.Maintaining Finance & Budgeting
.Ensuring compliances for office operations are up to date. Maintain relationship and liaison with local authorities
.Developing and devising cost-effective sources for relevant procurements, conducting commercial negotiations, supply compliance and contracts management
.Inviting quotations from different vendors for services and finalize basis cost and quality. Oversee agreements and contract preparation as per our company policies.
.Evaluating suppliers performance and ongoing compliance in accordance with the defined parameters
.Overseeing AMC for relevant services, materials and all equipment
.Overseeing processes for transport management and travel logistics, for domestic/international travel of associates
.Ensure clear policies are in place for all aspects of business travel as required by the company
Office Services and Additional Responsibilities
.Ensure smooth functioning of office services including courier/dispatch management, conference room booking - and maintenance of requisite bill books, registers and records for such services
.Supervise timely procurement of stationery, printing material and other office equipment
.Monitoring the function of security officers as required, conducting a security survey of the site with respect to manpower and technology deployment
.A post graduate degree with 5+ years of relevant Corporate experience
Primary Internal Interactions
.Coordinating with other functional groups as required for ensuring efficient operational delivery
Primary External Interactions
.Maintain relationship and liaison with local authorities, managing vendors and partners for efficient delivery
.Commitment to provide the best customer service
.Proactive mindset, cost consciousness
.Strong decision-making skills with ability to maintain confidentiality
.Ability to engage and collaborate with others
.Strong interpersonal and Presentation skills
.Excellent influencing and negotiation skills
.Ability to motivate and lead a team
.Initiative, drive and enthusiasm
.Good planning and organizational skills
.The ability to work calmly under pressure