Job Description:
Admin/Sales Coordinator (Singapore)
We're looking for an organized, people-savvy Admin/Sales Coordinator to keep our operations running smoothly and support our sales and client-facing efforts. Bonus points if you're already comfortable using AI tools to work smarter and faster.
What you'll be doing
Admin& Finance
- Manage day-to-day office and finance/admin operations
- Prepare supporting documents for Finance processing and prepare accounting records/Finance with Finance AI software for Finance/Management review
- Coordinate schedules, meetings, and logistics for events/projects
- Maintain proper document filing and records
- Handle correspondence and general admin support across the team
Sales& client coordination
- Support the sales process - proposals, quotations, follow-ups
- Coordinate with clients on project timelines, deliverables, and enquiries
- Maintain and update client records/CRM
- Assist in preparing sales materials, decks, and reports
AI& efficiency
- Use AI tools (ChatGPT/Claude, scheduling assistants, CRM automations, etc.) to speed up admin tasks, drafting, and follow-ups
- Keep learning new tools to make daily work more efficient
- Bring ideas on where AI can save time across admin and sales workflows
What we're looking for
- Diploma in Business Admin, Marketing, or related field (or equivalent experience)
- 2-4 years of relevant experience in admin/sales support (adjust based on seniority you want)
- Comfortable with or keen to learn AI tools as part of daily work
- Strong communication skills - confident liaising with clients, vendors, and internal team
- Organized, proactive, and able to juggle multiple tasks
- Able to work independently and as part of a team
Job Types: Full-time, Permanent
Work Location: In person
