Admin & HR Executive

Location: Kharadi, Pune (Hybrid) Experience: 0–3 years Type: Full-time

About the Role

We're hiring our first Admin & HR Executive, a generalist who can own day-to-day operations and people processes. This is a high-ownership role: you'll wear multiple hats, set up processes from scratch, and grow as the company grows.

What You'll Do

Admin & Operations

• Manage day-to-day office administration and operations
• Handle documentation, invoicing support, and record-keeping
• Coordinate schedules, meetings, and follow-ups
• Set up and maintain internal processes and tools (Google Workspace, spreadsheets, trackers)

Recruitment & Onboarding

• Source, screen, and coordinate interviews for new hires
• Recruit freelancers and annotators for AI data projects (coding, evaluation, and annotation work)
• Manage onboarding: documentation, access setup, and orientation
• Maintain a pipeline of vetted freelance talent for ongoing projects

What We're Looking For

• 0–3 years of experience in admin, HR, operations, or a similar generalist role (freshers with strong communication skills are welcome)
• Excellent written and spoken English
• Highly organized — comfortable juggling multiple tasks and keeping things on track without reminders
• Proficient with Google Workspace (Docs, Sheets, Calendar) or MS Office
• Based in Pune or willing to work hybrid from Pune

Nice to Have

• Experience recruiting freelancers or gig workers (LinkedIn, job boards, freelance platforms)
• Familiarity with the AI/tech industry or curiosity about it
• Experience at a startup or small company

Why Join Us

• Work directly with the founder — no layers, fast decisions
• Broad exposure across HR, operations, and the AI industry
• Room to grow into a larger People & Operations role as we scale

Topdeta is a bootstrapped AI data services company based in Pune. We provide training data, evaluation benchmarks, and RLHF/SFT datasets to AI labs and research teams. We're a small, fast-moving team, and you'll work directly with the founder.

How to Apply

Send your resume to [Confidential Information] with a short note on why this role fits you. Applications with a personalized note will be prioritized.