Job Description: Accounts Receivable Executive
Department: Finance & Accounts
Position Overview
We are seeking a detail-oriented Accounts Receivable Executive to manage the complete receivables cycle, from sales order processing to payment collection. The ideal candidate will ensure timely invoicing, maintain compliance with GST regulations, and optimize cash flow through effective debtor management.
Key Responsibilities
Sales Order Management
- Review and approve sales orders submitted by the sales team after thorough verification of all details and requirements
- Forward verified sales orders after comprehensive validation of terms and conditions, payment terms, design approvals, and sales order status tracking
Invoicing & Compliance
- Generate accurate AR invoices, E-way bills, and E-invoices in accordance with GST regulations
- Ensure proper filing and documentation of all invoices, maintaining compliance with GST law requirements for E-way bills and E-invoices
- Process accounts receivable debit notes and credit notes promptly and accurately
Receivables Management
- Conduct daily debtors ageing analysis and prepare comprehensive reports for management review
- Perform internal reconciliation of invoices with received payments, credit/debit notes, and ledger entries
- Follow up with customers for timely payment collection and update the collection engine report regularly
Reporting & MIS
- Complete all applicable columns in the Management Information System (MIS) accurately
- Prepare and submit reports as required by management, ensuring data accuracy and timely delivery
Technical Skills
Required Skills & Competencies
- Strong understanding of accounts receivable processes and best practices
- Thorough knowledge of GST compliance, E-way bills, and E-invoicing requirements
- Proficiency in accounting software and MIS systems
- Advanced Excel skills for data analysis and reporting
Core Competencies
- High attention to detail and accuracy in financial documentation
- Strong analytical skills for ageing analysis and reconciliation
- Excellent organizational abilities for managing multiple tasks and deadlines
- Effective communication skills for customer follow-ups and internal coordination
Professional Attributes
- Ability to work independently and take ownership of the receivables function
- Problem-solving mindset with a focus on process improvement
- Strong time management skills to meet daily reporting and compliance deadlines
- Customer-focused approach while maintaining firm collection practices
Qualifications
- Bachelor's degree in Commerce, Accounting, Finance, or related field
- 2-4 years of experience in accounts receivable or similar finance role
- Knowledge of GST laws and compliance requirements (mandatory)
- Experience with ERP/accounting software is preferred
What We Offer
- Opportunity to work in a dynamic finance team
- Exposure to end-to-end receivables management
- Professional development and growth opportunities
- Collaborative work environment
