Job Summary
We are seeking a detail-oriented and experienced Accounts Executive (Billing) to join our finance depart ment. This role is responsible for managing the end-to-end billing process, from invoice creation to payment reconciliation.
The ideal candidate will have a strong understanding of accounts receivable, exceptional attention to detail, and the ability to communicate effectively with clients and internal teams. You will play a critical role in ensuring the accuracy and timeliness of our billing, which directly impacts our cash flow and client relationships.
Key Responsibilities
- Invoice Generation: Prepare and issue accurate and timely invoices to clients based on sales orders, service contracts, timesheets, and other supporting documents.
- Billing Accuracy: Verify all billing information, including pricing, quantities, discounts, and tax (e.g., GST/VAT), to ensure it is correct and compliant with company policy and client agreements.
- Invoice Distribution: Send invoices to clients via email, mail, or through specific client billing portals as required.
- Payment Tracking: Monitor the accounts receivable (AR) ledger to ensure payments are received on time.
- Payment Application: Apply and post customer payments (cheques, NEFT, RTGS, etc.) accurately to the corresponding invoices in the accounting system.
- Client Communication: Serve as the primary point of contact for all client billing inquiries, discrepancies, and disputes. Resolve issues professionally and promptly.
- Reconciliation: Perform regular reconciliations of the AR ledger and bank statements to ensure all payments are accounted for and properly posted.
- Collections Follow-up: Proactively follow up with clients on overdue invoices through reminder emails and phone calls.
- Reporting: Prepare and maintain regular reports for management, including AR aging reports, billing summaries, and daily sales outstanding (DSO) metrics.
- Record Keeping: Maintain organized and accurate files for all billing-related documentation, including invoices, credit memos, and client communications.
- Process Improvement: Liaise with sales, operations, and other departments to resolve billing discrepancies and help improve the efficiency of the billing process.
Skills and Qualifications
Required Qualifications
- Bachelor's degree in Accounting, Finance, Commerce, or a related field.
- Proven experience (typically 2-4 years) as a Billing Executive, Accounts Receivable Specialist, or in a similar accounting role.
Essential Skills
- Must be fluent in MALYALAM
- Must have working experience from Interior Design / Architect firm
- Accounting Software: Proficiency in accounting software (e.g., Tally, QuickBooks, Zoho Books, SAP, or other ERP systems).
- MS Excel: Strong skills in Microsoft Excel (e.g., VLOOKUP, pivot tables, and formulas) for reconciliation and reporting.
- Attention to Detail: Exceptional accuracy and a meticulous approach to data entry and verification.
- Communication: Excellent written and verbal communication skills for clear and professional client interaction.
- Organizational Skills: Strong ability to manage multiple tasks, prioritize, and meet tight deadlines.
- Problem-Solving: Ability to identify, investigate, and resolve billing discrepancies.
- Mathematical Aptitude: Strong understanding of basic accounting principles and arithmetic.
Preferred Skills (Nice-to-Have)
- Experience with e-invoicing portals and client-specific billing systems.
- In-depth knowledge of local tax regulations (like GST) related to invoicing.
- Experience in a specific industry (Interior Design , Real state Construction) that matches the company's field.
- Job Types: Full-time, Permanent
Details :
- Male candidates only need apply
- Fluency in Malayalam must
- Must be from Interior design /Architect Company
- Salary : 35+ Kpm
- Perks : Accommodation and lunch
