Job Summary:
We are seeking an experienced and detail-oriented US Accounts Payable, Receivable & Payroll Manager to oversee end-to-end accounting and payroll operations for our US business entity or clients. The ideal candidate will have a strong background in US GAAP, AP/AR processes, payroll management, compliance, and reconciliations. This role requires precision, analytical ability, and a thorough understanding of US accounting and tax practices.
Key Responsibilities:
Accounts Payable (AP):
- Manage full-cycle accounts payable process, including invoice verification, approvals, and payments.
- Review vendor contracts, purchase orders, and ensure accurate expense coding.
- Ensure timely vendor payments via checks, ACH, or wire transfers.
- Maintain accurate records of transactions and support month-end closing.
- Handle vendor queries and reconcile supplier statements.
Accounts Receivable (AR):
- Oversee billing and invoicing to US clients, ensuring accuracy and timeliness.
- Track incoming payments, post receipts, and maintain AR aging reports.
- Follow up with clients for overdue invoices and manage collection activities.
- Prepare cash flow forecasts and reconcile AR balances with the general ledger.
Payroll Management:
- Process bi-weekly or monthly payroll for US employees and contractors (W2, 1099, C2C).
- Verify employee timesheets, hours, and benefits deductions.
- Ensure compliance with federal, state, and local payroll laws.
- Handle tax withholdings, filings, and year-end processes (W2s, 1099s).
- Coordinate with external payroll providers (e.g., ADP, Paychex, Gusto, QuickBooks Payroll).
Financial Reporting & Compliance:
- Support month-end and year-end closing activities.
- Assist with audits, reconciliations, and financial reporting per US GAAP standards.
- Collaborate with accounting, HR, and finance teams to ensure accuracy and compliance.
- Generate AP/AR aging, payroll summary, and expense reports for management.
Required Skills and Qualifications:
- Bachelor's or Master's degree in Accounting, Finance, or related field.
- 510+ years of experience in US Accounting / Payroll / AP-AR Management.
- Strong knowledge of US GAAP, payroll tax regulations, and accounting principles.
- Hands-on experience with accounting software such as QuickBooks, NetSuite, Xero, or SAP.
- Proficiency in MS Excel and familiarity with reporting tools.
- Excellent analytical, organizational, and problem-solving skills.
- Strong attention to detail and ability to meet tight deadlines.
- Experience working in US time zones and communicating with US clients or teams.
Preferred Qualifications:
- Experience with staffing/consulting / outsourcing companies managing W2 and 1099 payrolls.
- Familiarity with US tax forms (W9, 1099, W2) and compliance filings.
- Ability to manage a small team of accountants or payroll specialists.
