Key Responsibilities
Accounts Receivable
- Prepare and issue invoices, debit notes, credit notes, and statements to parents/customers
- Monitor outstanding receivables and follow up on overdue payments.
- Coordinate with Centre Leaders and parents regarding billing discrepancies and payment issues.
- Reconcile customer accounts and investigate variances.
- Process receipts and allocate payments accurately in the accounting system.
- Prepare monthly Accounts Receivable ageing reports.
- Reconcile collections and bank receipts.
- Maintain accurate customer records and supporting documentation.
- Assist in month-end closing activities and audit requirements.
- Ensure compliance with organisational policies and internal controls.
Subsidy & Grant Administration
- Process and verify subsidy applications, adjustments, and withdrawals in accordance with ECDA requirements and organisational policies.
- Monitor subsidy eligibility, attendance records, and supporting documents to ensure accurate subsidy claims.
- Perform reconciliation of subsidy receipts received from ECDA against claims submitted and investigate discrepancies.
- Liaise with Centre Leaders, parents, and relevant authorities on subsidy-related matters.
- Prepare and submit grant claims and supporting documentation within stipulated deadlines.
- Maintain proper records of subsidy and grant applications, approvals, claims, and supporting documents.
- Ensure compliance with ECDA regulations, grant conditions, and audit requirements.
- Support subsidy and grant audits, reviews, and enquiries by internal and external stakeholders.
Finance Operations & Process Improvement
- Support process improvement initiatives to enhance billing, collection, subsidy administration, and operational efficiency.
- Participate in finance projects, system implementation, and automation initiatives.
- Assist in strengthening internal controls and finance procedures.
- Provide backup support to other finance functions as required.
- Perform other finance-related duties as assigned
Key Requirements
Education
- Diploma or Degree in Accounting, Finance, Business Administration, or related discipline.
Experience
- Minimum 2 years of Accounts Receivable, finance, or accounting experience.
- Experience in subsidy administration, grant management, childcare, education, or social service sectors will be an advantage
- Familiarity with ECDA subsidy and grant processes will be an added advantage.
Skills & Competencies
- Strong attention to detail and accuracy
- Good analytical and problem-solving skills
- Good communication and interpersonal skills
- Ability to handle customer and stakeholder enquiries professionally
- Proficient in Microsoft Excel and accounting systems
- Strong organisational and time management skills
- Ability to work independently and meet deadlines
- Ability to manage multiple priorities and regulatory requirements.
