Job Title: Senior Executive – Purchase Department (Pharma Company)

Company : Sain Medicaments Pvt Ltd.

Department: Procurement / Purchase

Location:Hyderabad

Role Overview:

The Senior Executive Purchase will be responsible for handling end-to-end procurement activities related to raw materials, packaging materials, engineering spares, and consumables for the formulation manufacturing unit. The role requires strong negotiation skills, vendor management, and coordination with internal departments to ensure uninterrupted supply chain operations in compliance with company policies and regulatory standards.

Key Responsibilities:

Procurement & Planning

Plan, source, and procure materials (RM, PM, consumables, etc.) as per production and R&D requirements.

Review indents and ensure timely release of purchase orders.

Coordinate with vendors to ensure on-time delivery and material quality compliance.

Maintain optimal inventory levels to avoid shortages or overstocking.

Vendor Development & Management

*Identify, evaluate, and develop new suppliers as per company standards.

* Negotiate prices, payment terms, and delivery schedules to ensure cost-effectiveness.

* Monitor vendor performance through regular feedback and audits.

* Maintain and update the Approved Vendor List (AVL).

Documentation & Compliance

* Ensure all procurement processes adhere to cGMP, GDP, and company SOPs.

* Prepare and maintain purchase records, comparative statements, and vendor quotations.

* Coordinate with QA and QC departments for vendor qualification and material approval.

* Handle documentation for audit and regulatory compliance purposes.

Cross-Functional Coordination

* Liaise with Production, Stores, QA/QC, Accounts, and other departments for smooth material flow.

* Coordinate with the logistics team for material dispatch and inward clearance.

* Support Finance in supplier invoice reconciliation and payment follow-ups.

Cost Optimization & Reporting

* Continuously analyze market trends for cost-saving opportunities.

* Prepare periodic MIS reports on purchase activities, material shortages, and vendor performance.

* Participate in annual budgeting and procurement cost analysis.

Technical Skills:

* Knowledge of RM/PM specifications and pharma-grade sourcing.

* Understanding of ERP systems (SAP / Tally / Oracle).

* Familiarity with GDP, cGMP, and regulatory procurement practices.

* Strong negotiation and communication skills.

* Excellent vendor relationship management.

* Analytical and result-oriented mindset.

* Attention to detail and documentation accuracy.

* Ability to multitask under strict timelines.

Qualifications & Experience:

Education: B.Pharm / M.Pharm / B.Sc / MBA (Supply Chain / Material Management preferred).

Experience: 4–8 years of experience in pharma formulation procurement (OSD / sterile / R&D unit preferred).