About the role

The Administrative cum HR Executive will report directly to the General Manager and/or Managing Director, providing support for the Group's back-office functions. This position requires a high level of professionalism, strong organisational skills, and the ability to manage a variety of tasks efficiently.

Job Scope

The scope of work includes but is not limited to:

1. Administrative Duties

Singapore Office Management which include but not limited to procurement, logistics, maintenance of IT assets and other company assets in the company and coordinating between Singapore management and Malaysia team.
Reception duties - answering of calls and first point of engagement with clients visiting the office.

2. Talent Development Duties

Recruitment, onboarding, training and offboarding
Payroll and staff annual income tax filing
Handle permit applications in Singapore and Malaysia as required
Organise and support the performance appraisal process, including providing feedback to staff.
Maintain proper, accurate, and up-to-date documentation of employee records, training logs, interview notes, and appraisal files to ensure successful ISO audits.
Manage employee grievances professionally and confidentially
Oversee leave administration and ensure compliance with company policies.
Keep abreast of HR practices, government manpower policies, market salary trends, and competitive benchmarks, and provide recommendations to senior management
Conduct annual briefing on compliance and ISO
Familiarity with Malaysia Employment Law and system will be an advantage
Other ad hoc duties as assigned

Requirements:

Candidate must possess at least A-level or Diploma in Accountancy / Business Administration / Quantity Surveying / HR or equivalent.
At least 3 Year(s) of working experience in the related field is preferred.
Able to work under pressure and work beyond normal working hours and on weekends/public holidays if required
Positive and independent individual with good interpersonal, communication and organizational skill
Meticulous, organise, independent and prudent in handling confidential information
Experience in working in Singapore construction company or civil and structural consultancy company would be an advantage.