About the company:

Our client, a reputable Singapore law firm, is seeking a Fund Administration Executive to support its Corporate Secretarial & Family Office practice. The successful candidate will assist in the establishment and ongoing administration of Single-Family Offices (SFOs) and investment structures, with a focus on MAS Section 13O/13U compliance, corporate governance, and regulatory matters. The role will also support Data Protection Officer (DPO) services provided to the firm's clients.

Key Responsibilities:

Support the establishment and ongoing administration of Single-Family Offices (SFOs), investment funds, and related investment structures
Assist clients in meeting ongoing compliance requirements under the MAS Section 13O and Section 13U tax incentive schemes
Coordinate client onboarding, including KYC/CDD documentation, AML screening, and due diligence
Liaise with clients, auditors, tax advisors, banks, and other professional service providers on fund administration and regulatory matters
Prepare and maintain legal, compliance, and corporate documentation, including resolutions, statutory records, and regulatory filings
Support corporate secretarial matters, including entity incorporation, annual filings, and ongoing corporate compliance
Assist with regulatory submissions and correspondence with ACRA, MAS, and other relevant authorities
Act as the appointed Data Protection Officer (DPO) for clients by maintaining PDPA compliance documentation, reviewing data protection policies, and supporting data protection-related matters
Work closely with the Legal, Corporate Secretarial, and Compliance teams to deliver integrated corporate and family office solutions

Requirements:

Degree in Accountancy, Law, Business Administration, Corporate Administration, or a related discipline
Minimum 4 years of relevant experience in Fund Administration, Family Office, Corporate Services, Corporate Secretarial, Legal, Compliance, or Financial Services
Familiarity with MAS Section 13O/13U tax incentive schemes, AML/CFT, CDD/KYC, and Singapore regulatory requirements
Good knowledge of the Singapore Companies Act 1967, ACRA filing requirements, and corporate governance practices
Experience supporting private equity, venture capital, hedge funds, investment funds, trust companies, or family office structures will be an advantage
Familiarity with the Personal Data Protection Act (PDPA) and/or experience serving as a Data Protection Officer (DPO) is preferred
Proficient in Microsoft Office applications experience with corporate secretarial management systems will be an advantage
Strong organisational, analytical, and communication skills with excellent attention to detail, and the ability to manage multiple priorities independently
Professional, client-focused, with the ability to build strong relationships with clients and stakeholders
Excellent written and verbal communication skills in English and Mandarin to effectively liaise with English- and Mandarin-speaking clients and stakeholders

EA License Name & License Number: SMTP Consult Pte. Ltd. (23C1754)

EA Personnel Name & Registration Number: Toh Qiu Wei (R23116260)

Fund Administration & Compliance Manager | Legal Firm