Recruiting Specialist
About Us

Foxit is transforming the way the world works with documents through fast, affordable, and secure PDF solutions. Our products are used by millions of people and organizations worldwide, helping teams create, edit, eSign, manage, and automate document workflows with greater speed and flexibility.

With global operations across North America, Europe, Asia, and Australia, Foxit continues to grow as a leading alternative in the PDF and document productivity space. We are looking for people who are motivated by impact, ownership, and helping build teams that support Foxit's continued growth.

For more information, visit www.foxit.com.

Position Overview

The Recruiting Specialist will support Foxit's Talent Acquisition function by helping manage recruiting activity across open roles, candidate communication, interview coordination, sourcing support, reporting, and process administration. This role is ideal for someone who is highly organized, detail-oriented, proactive, and comfortable supporting a high-volume, global recruiting environment.

The Recruiting Specialist will partner closely with recruiters, hiring managers, People & Culture, and candidates to help create a smooth, professional, and consistent hiring experience. This role will play an important part in keeping recruiting activity moving, improving process visibility, and ensuring candidates and internal stakeholders receive timely support throughout the hiring process.

Key Responsibilities
Recruiting Coordination & Candidate Experience

Coordinate interviews across candidates, hiring managers, and interview panels, including scheduling, calendar management, confirmations, and follow-ups

Serve as a professional point of contact for candidates throughout the recruiting process, ensuring clear communication and a positive experience

Support recruiter and hiring manager communication by helping keep interview stages, feedback, and next steps organized and moving forward

Assist with candidate updates, role status communications, and general recruiting correspondence in a timely and brand-conscious manner

ATS & Process Administration

Maintain accurate candidate records, interview stages, notes, and recruiting activity in Foxit's ATS

Support job posting administration, including opening, updating, and closing postings as needed

Ensure interview guides, scorecards, candidate materials, and process documentation are attached and organized appropriately

Help maintain consistency across recruiting workflows, approvals, and documentation

Sourcing & Pipeline Support

Assist with sourcing activities for active and future roles using LinkedIn, job boards, resume databases, and other recruiting tools

Build and organize candidate pipelines based on recruiter and hiring manager direction

Conduct initial candidate research and market mapping for assigned roles, functions, or regions

Support outreach preparation, candidate tracking, and follow-up activity for priority searches

Reporting & Recruiting Operations

Prepare recruiting reports, pipeline updates, and status summaries for open roles

Track interview activity, candidate movement, recruiting progress, and key hiring process data

Help identify process gaps, bottlenecks, or missing information that may impact recruiting timelines or stakeholder visibility

Support ongoing Talent Acquisition projects related to process improvement, candidate experience, reporting, and interview consistency

Cross-Functional Partnership

Partner with People & Culture, hiring managers, and regional stakeholders to support recruiting execution across business units

Help ensure role requirements, interview plans, and candidate communications are aligned before and during the hiring process

Support reference check and/or background check coordination depending on regional process requirements

Maintain confidentiality and professionalism when handling candidate, employee, and business information

Qualifications

1-3+ years of experience in recruiting coordination, recruiting operations, talent acquisition, HR, or a related administrative support role

Experience using an ATS, HRIS, CRM, or similar recruiting/HR system; Lever experience is a plus

Strong organizational skills with the ability to manage multiple roles, schedules, candidates, and deadlines at once

Excellent written and verbal communication skills

High attention to detail and comfort maintaining accurate records and process documentation

Ability to work with a sense of urgency while maintaining professionalism and accuracy

Strong follow-through, ownership, and ability to keep tasks moving without constant direction

Comfortable partnering with stakeholders across different functions, time zones, and regions

Proficiency with Microsoft Office, Outlook, Teams, Excel, and related productivity tools

Preferred Qualifications

Experience supporting recruiting in a software, SaaS, technology, or global business environment

Exposure to LinkedIn Recruiter, job boards, sourcing tools, or candidate research

Experience coordinating interviews across multiple time zones

Familiarity with structured interviewing, scorecards, or competency-based hiring processes

Interest in growing within Talent Acquisition, recruiting operations, or People & Culture

Success in This Role Looks Like

Candidates receive timely, clear, and professional communication throughout the process

Interview scheduling, candidate movement, and ATS updates are accurate and reliable

Recruiters and hiring managers have better visibility into open roles, pipelines, and next steps

Recruiting processes are more organized, consistent, and easier to manage across regions

The Recruiting Specialist becomes a trusted support partner for Talent Acquisition, People & Culture, and hiring teams

Compensation & Benefits

Foxit offers a competitive compensation and benefits package based on experience, location, and business needs. Benefits may include health benefits, paid time off, retirement programs, and other region-specific offerings.

Equal Opportunity Statement

Foxit is an equal opportunity employer. We are committed to creating an inclusive environment for all employees and applicants and consider qualified candidates without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other legally protected status.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Liaison Recruiting Specialist

Recruiting Specialist