Job Description

Job Role: Store Lead

SECTION I: BASIC INFORMATION ABOUT THE JOB ROLE

Outlines the count of employees reporting and financial and geographic scope of the role

Job Role Variant: Store Lead

Manager Job Position: Head Materials Management

Grade/Level: H

Job Family: Manufacturing

Value Stream: Asset Operations

Sub-Job Family

Location: Asset Operation

Material Management: A two to three line statement outlining the objective or the reason for which the job exists.

SECTION II: PURPOSE OF THE ROLE

To manage end-to-end store operations by forecasting, planning, executing & monitoring availability of required inventory/material as per plant's requirement with the objective of maintaining optimum inventory levels & minimizing cost, as per RIL policies, regulatory compliances and approved budgets.

List of responsibilities attached to the role are documented below. These responsibilities are representative and the role holder is also responsible for any other job assigned by the superior authorities from time to time. This section is not intended to be an exhaustive listing of all activities done by the role holder. It should capture only the key responsibilities of the role.

SECTION III: KEY RESPONSIBILITIES AND ACCOUNTABILITIES OF THE ROLE

Responsibilities

Policies, Processes & Procedures

Assist in formulation of Material Management plan and ensure day-to-day execution in line with function standards & regulations
Review existing policy and SOPs, processes and make amendments as per requirement; develop processes and system forecast requirements
Focus on continuous improvement and development of inventory control techniques & systems, cost & waste reduction, etc.
Implement approved policies, processes, procedures and monitor their adherence so that work is carried out in a controlled manner
Review and approve budgets for equipment purchases related to Warehouse operations, ensuring alignment with financial goals and operational needs.

Store Operations

Ensure optimization of store inventory stock by planning and managing supply-demand at all times with correct inventory materials are available as per plant's requirement.
Develop and implement strategies to effectively control inventory levels, utilizing surplus materials from various sites and coordinating material transfers as needed.
Review stock reconciliation, stock transfer and inventory documents and ensure corrective measures wherever required. Identify and track liquidation of surplus and obsolete materials as per plans
Coordinate the repair of materials, including the creation of repair work orders (OGP), physical verification of materials, and then proper return of repaired items to inventory.
Monitor store inventories on periodic basis.
Monitor entire warehouse operations of Goods Receipt Notes, inspection, usage decision, warehousing, binning and preservation and update lead times for all maintenance, repairs, operations and direct materials
Ensure continuous supply and zero loss of stock or high inventory situation in pipeline. Adherence to min/max/safety & reorder levels for all materials
Review and present MIS reports/dashboard for inventory modeling, analysis, etc. with clear classification on various types of materials viz. insurance, stock controlled, procure to consume, slow and fast moving etc.
Planning, execution and implementation of E2E top driven automation of custodian, control and logistics related initiatives of materials function while maintaining paperless and error free operation.
Establish and co-ordinate good inter-departmental relationship with customer orientation

Safety & Compliance

Oversee safety standards within the materials management process, conducting monthly, quarterly, and annual safety reviews and audits.
Ensure compliance with all government regulations and guidelines for material handling and chemical storage.
Align with the central material team to ensure consistent processes, procedures, and guidelines are followed across all sites.
Conduct regular audits, including financial, statutory, legal, safety, and system audits to ensure compliance and identify areas for improvement.

People Management

Ensure operational-level manpower planning, facilitating the smooth execution of store operations with utmost efficiency
Develop and execute training calendars to enhance the competency of team members, covering areas such as chemical safety, material handling, and relevant compliance procedures.
Ensure all training parameters and goals are achieved, contributing to a skilled and capable workforce.
Guide, mentor and develop own team to take larger and complex responsibilities
Evaluate training and development requirements for own team and make recommendations for learning interventions
Create and execute recruitment strategies for store positions to address current and future staffing needs.

SECTION IV: SUCCESS METRICS

Turnaround time of receipt creation
MRR to UT cycle time
Bidding cycle time
Issue to Delivery cycle time
Annual Savings basis PR
Outbound gate pass processing turnaround time
Zero Safety Incidents
Attrition %

SECTION V: OPERATING NETWORK

Internal

Operations, Maintenance team, CTS, Contract & Procurement, Site management, Warehouse, Quality, Purchase, Finance, Security, Civil team, etc.

External

Vendors, Scrap customers, Statutory authorities, Trainers, Environment regulatory authorities etc.

SECTION VI: KNOWLEDGE AND COMPETENCIES

Education Qualifications

Bachelor of Engineering or Technology (Mechanical/Electrical/Chemical). Candidates having MBA would be preferred.

Experience (Must Have/Good To Have)

9-18 years of experience in Plant O&M, Materials Management, P&C, Engineering, Maintenance (or equivalent); Preferred experience in Petrochemical, Refinery, Fertilizers, Chemical, Manufacturing industry

FUNCTIONAL COMPETENCIES

Understanding of Costing and Accounting process
Knowledge of Supply Chain Management
Understanding of Inventory and Material Management
Knowledge of Statutory Regulations and Safety Hazards
Planning and Decision making
Experience of handling large teams
SAP MM knowledge

SECTION VII: CAREER MOVEMENTS

Feeder Roles

Store Manager/Inventory Manager

Possible Next Role Movement

Head Materials Management

Store Lead NMD