Job Description

Job Role: Buyer

Job Role ID

SECTION I: BASIC INFORMATION ABOUT THE JOB ROLE

Job Role Variant: Sr. Contracts Engineer

Manager Job Position: Contracts Manager

Job Position ID

Value Stream: Money, Materials & Compliance

Job Family: Procurement & Contracts

Sub-Job Family: Procurement & Contracts

Grade/Level

Location:

SECTION II: PURPOSE OF THE ROLE

To drive the end-to-end contract lifecycle execution i.e. pre and post-award management by understanding requirements, identifying pre-qualified vendors, tender preparation, inviting bids, technical & commercial negotiation in line with RIL standards aligned to Procurement & Contracting (P&C) objectives and guidelines

SECTION III: KEY RESPONSIBILITIES AND ACCOUNTABILITIES OF THE ROLE

Responsibilities

Pre-Award Management

Assist Category / Contract Manager in sourcing of critical contracts by selection and evaluation of vendors; find target vendors based on brief of package, planning for assigned items as per the target timelines, and preparation of contracting plan in compliance with agreed terms and conditions
Support the thorough pre-qualification of vendors by specifying sourcing events, conducting technical validation with help from internal stakeholders
Develop Internal Cost Estimates as per defined procedures and processes
Float RFQ via the digital RFX systems and arrange RFQ clarification meetings as required
Study offers from vendors, and prepare a comparative statement to aid in selection of vendors, optimization of price and other commercial terms
Participate in commercial negotiation meetings, negotiate and finalize price as per scope given
Highlight any major commercial or contractual risks or issues to the relevant authority and work on developing optimum solution as per Contract procedures and standards
Focus on usage of technological tools like e-auction and reverse auction to improve efficiency and transparency
Ensure generation of Purchase Order (PO) as per established procedures & processes
Use the SAP system optimally to drive efficiency and cost optimization

Post-Award Management

Set up Kick-Off Meeting (KOM) with internal stakeholders and vendors
Ensure timely expedition for mobilisation of resources as per contract requirements and attend periodic progress review meetings
Participate in vendor sites visits to ensure compliance with agreed contractual terms & conditions
Gather feedback from contractor, expediting team, and supplier to identify areas of improvements and implement resolutions as per plan
Implement change management processes effectively as per set guidelines, procedures and standards and seek approval for extension of time, and variation in quantity
Coordinate with internal stakeholders i.e., project engineers, plant engineers FC&A for resolution of issues as performance security payments, GST queries etc.
Review received claims and submit to Engineer In Charge (EIC), arrange various meetings, coordination for documentation as required to ensure timely settlement of claims
Identify possible areas of dispute amongst the vendors, contractor(s) take the necessary proactive measures as per the established procedures and guidelines

Supplier Relationship

Engage with vendors on a regular basis to share organizational requirements and work on the identified constraints
Gather feedback from Engineer In-Charge (EIC) and supplier, analyse the feedback and share consolidated reports to Project Category Manager and respective Contracts Lead to ensure system of continuous improvement
Ensure vendor performance as per end-user needs, identify areas of improvements, and share recommendations with Contract Manager as per overall goals and objectives

Policies, Processes and Procedures

Support the Contract Manager in creating the Procurement Strategy & supporting in execution of overall contracts plan
Conduct day-to-day contract activities and follow all relevant policies, processes, standard operating procedures and instructions so that contract work is carried out in a consistent and controlled manner
Keep self abreast with leading practices, market trends, market suppliers and contribute to the identification of continuous improvement of procurement systems, processes and procedures

SECTION IV: SUCCESS METRICS

Ordering of contracts within timeline & approved budget
Change Management within stipulated timelines
Claims Management
Major Ordering through ARC (Annual Rate Contracts) - Applicable for O&M Team only

SECTION V: OPERATING NETWORK

Internal: P&C, Construction Managers, Project Management Team, FC&A, HR & IR, Engineering Teams, Legal

External: Vendors, Consultants

SECTION VI: KNOWLEDGE AND COMPETENCIES

Education Qualifications

Bachelor in Engineering or Technology
Masters in Business Administration (Desirable)

Experience

5 - 8 years of experience in construction, operations, maintenance, exploration sites or similar field

Functional / Behavioural Competencies Required To Execute The Role

Functional Competencies

Techno-commercial acumen
Knowledge of Cost Estimation
Market Intelligence
Knowledge of working on platforms as SAP or equivalent
Legal understanding of contractual terms

Behavioral Competencies

NA

SECTION VII: CAREER MOVEMENTS

Feeder Roles: Contracts Engineer

Possible Next Role Movement: Contracts Manager