The role of an administrative assistant plays a key role in the overall success of a team and the organisation. An office administrator actively provides support to teams or individuals based on their job capacity, which is necessary to smoothly operate a business.
In addition, they are also responsible for office projects and managing their subordinates. The day to day of admin jobs can range from answering phone calls to taking messages, coordinating between teams, email management, etc. It also includes work such as booking meeting rooms, arranging appointments, data entry, etc.
Now, the role and purview of admin jobs depend on the company you are working at and the capacity in which you are employed over there. As per the usual admin job descriptions, an admin’s role also includes general office management such as ordering stationary.
Admins are also responsible for making travel arrangements for the staff at many organisations. At times, the scope of this job is very broad and might also include managing social media channels, arranging company events, etc.
To work as an admin for a reputed organisation you must have excellent communication and interpersonal skills, in addition to problem-solving skill which is a must. Other skills that might come in handy includes project management, teamwork and collaboration skills. Let’s delve deeper into some effective tips to help you land your desired admin job in Singapore.
1. Complete Your Education
The first and foremost tip that can help you land a good admin job with decent salary is definitely this one. Completing your basic education is a non-negotiable for most of the job roles in a corporate. The level of education that you need might vary depending on the organisation and the details of your admin job description there. Usually, companies have a minimum educational criterion that requires you to get your high school diploma or an equivalent degree.
Many organisations that are well-positioned in the market need administrative assistants who have either an associate or a bachelor’s degree, to begin with. You might be required to handle a project at times and for that, you must have to get your bachelor’s degree. Completing your bachelor’s or associate’s degree will certainly boost your job prospects and help you from being screened out at preliminary levels.
2. Hone Your Skills
When you are working in the capacity of an admin, your job role usually requires you to communicate with other people in the organisation and help them with their queries. You need to work on your communication and interpersonal skills to get a good admin job.
Your soft skills including teamwork, leadership, problem-solving mindset, etc., play a crucial role in the advancement of your career. In addition to this, you also need to be good with computers. You should have more than a basic understanding of computers and frequently used software. Having technical knowledge gives you a competitive advantage.
Now having relevant certifications can boost your job prospects drastically, no matter what profile you are working at. This same applies to admin jobs – you can land better admin roles in established corporations if you have relevant certifications to validate your skills and abilities.
You can choose to get certified in common computer programs, accounting, inventory management, etc. You should opt for something that is still in demand by corporations and that also gives you a fair advantage over the competition.
4. Gain Experience
Most of the times, you must have noticed the admin job descriptions saying that experienced professionals are needed. Now, the demand for experienced professionals is higher in the market as they already know the job and have practical exposure as compared to a newbie.
You should work on gaining an internship or a part-time role to gain some experience before applying for a high-level position at a reputed organisation. An internship will help you put on the right track in terms of gaining proper exposure.
5. Build an Impressive Resume
Did you know that a professionally written resume increases your earning potential by as high as 7 per cent? Once you have worked on honing your skills and obtaining your certifications, you need to create a professional resume that gets you hired easily.
It should help you clear the preliminary rounds so that you can demonstrate your skills and abilities in the personal interview rounds. Your resume should be refined for a given job role and should be targeted to establish yourself as the best fit for the job role.